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Kshanera

(By Momentra Living Pvt. Ltd.)

LocalScan Privacy Policy

Version 2.0 · Last updated 24 October 2026 · Applies to LocalScan 1.0.1 and later

1. Who is responsible

LocalScan is operated by Momentra Living Private Limited, Pune, Maharashtra, India. Kshanera is a brand of Momentra Living Private Limited. Contact us about privacy, support or grievances at info@kshanera.com, with “LocalScan Privacy” in the subject line.

2. What the app handles

LocalScan processes documents you scan, import or restore, including images, PDFs, supported Word and Excel files and text recognised from them. These files may contain personal or sensitive information. The app also keeps names, folder assignments, colour and icon choices, page counts, timestamps, file sizes, thumbnails, search indexes, recent-use and folder-use records, Trash entries and technical identifiers needed to manage your library.

The app stores the version and time you accepted the Terms on your device. This is an acknowledgement record, not consent to advertising or to any optional processing.

3. Your documents stay on your phone

New documents are saved in the app's private storage on your device. They are not directly browsable in your phone's file manager. Scanning, text recognition, search, conversion and PDF merging process document content on the device. Private storage is not a claim of app-level encryption or a password-protected vault.

Use Save to export a copy through Android's file picker, or Share to send a copy to an app or person you choose. Exported or shared copies are outside LocalScan's private storage and are controlled by their destination.

4. Google sign-in

Using LocalScan requires signing in with a Google account. Google handles your password; LocalScan never asks you to type it. From Google, LocalScan receives a verified account identifier, your name and your email address. These link your membership, Family and sharing to you.

5. Google Drive backup

Right after sign-in, LocalScan asks Google for permission to keep its backup in the same account's Google Drive. You can decline and connect later in Cloud. LocalScan uses the drive.file permission, which covers only files LocalScan creates or you open with it; LocalScan cannot browse the rest of your Drive.

When backup or sync runs, document content and the information needed to restore your library (folders, names, people tags and photos, folder appearance and your optional details) are sent directly from your device to your Google Drive. LocalScan's own service does not receive them. You choose whether automatic backup is on and whether it uses Wi-Fi only. Background transfers may continue while the app is not on screen, subject to Android's rules and your settings.

Backup keeps one current backup. Sync may keep separate revision, conflict and recovery files. Google controls its own revision and Trash retention. Disconnecting Google Drive or uninstalling LocalScan does not delete copies already in your Drive.

To import a document stored in Google Drive, you pick it in Google Drive's own file picker (or Android's, if Drive's picker is unavailable). LocalScan receives only the file you choose and does not change the original.

We do not sell Google user data, use it for advertising, or use your documents to train general-purpose AI models. Google API data is used only to provide the features you request and is subject to the Google API Services User Data Policy, including its Limited Use requirements.

6. Your details

In Your account you can add your first name, last name and phone number. These are optional. They are saved on your phone and included in your own Google Drive backup so they can be restored. They are not sent to the LocalScan service.

7. People tags

People names, optional emails, chosen photos and the people tags on your documents are private library information kept on your phone and in your own Drive backup. Tagging someone does not contact them, send an invitation or give them access.

8. Membership and payments

Plans are bought through Google Play. Google handles your payment details; LocalScan never receives them. The LocalScan service receives the purchase reference, plan, status and renewal or expiry dates, and checks them with Google Play to confirm your membership. Google Play also notifies the service when a subscription renews, changes or ends.

After an online check, scanning, importing and conversion may keep working offline for up to seven days. This uses a random installation identifier and a short-lived receipt signed by the service, stored encrypted on your device. It contains no payment details or document content.

9. Family and document sharing

A Family owner can invite up to four other adults by email. The service stores the Family, its members and invitations. Invitations expire after seven days; email addresses in closed invitations are removed after 90 days.

When you choose to share a file or folder, LocalScan uploads only that content to the LocalScan service, so the people you choose can view or download it. The service stores the shared content, its name and checksum, the owner and the permissions. You can revoke access at any time; revocation cannot erase copies a recipient already downloaded. Your other documents and your people tags are never uploaded for sharing.

10. Emails from LocalScan

LocalScan may email you a 6-digit code to confirm your address before invitations work, a short notice when you are invited (with no link or document details), and a code when you request account deletion on the web. These emails are sent through Zoho ZeptoMail (Zoho Corporation, India data centre). The service stores only keyed one-way fingerprints of codes, never the codes themselves.

11. Where the service runs and how long data is kept

The LocalScan service runs on Render (Render Services, Inc.) in its Singapore region, so account, membership, Family, sharing and shared-document data are stored outside India. Shared documents are stored privately and served only to authorised accounts. Service data is backed up daily in encrypted form; each backup is kept for 7 days and then deleted. The hosting provider's own disk snapshots are kept for a short period under its terms.

Sign-in sessions are removed once they can no longer be used. Unused or expired codes are removed within a day of expiry. Rate-limit counters are kept only for their short safety window. Closed invitation email addresses are removed after 90 days. Other account data is kept until you delete your account.

12. Deleting your data

On your phone: move a document to Trash, then delete it permanently from Trash. Uninstalling LocalScan or clearing its data removes its private storage and settings; it does not remove exported copies, shared copies or your Google Drive backup. Delete those separately (in Google Drive, delete the LocalScan backup files, then empty Drive's Trash).

Your LocalScan account: in the app, open Settings, Your account, Delete account. Without the app, visit https://localscan-api.onrender.com/account/delete, enter your account's email and the code we email you. Deletion removes your account and sessions, your Family (or your place in one) and invitations, documents you shared and everyone's access to them, your membership records and email verification records. It does not delete documents on your phone or your own Google Drive backup, and it does not cancel a Google Play subscription; cancel that in Google Play. Data removed from the service may remain in encrypted service backups until they expire after 7 days.

You can also remove LocalScan's access to your Google account at https://myaccount.google.com/connections.

13. Google and Android services

LocalScan uses Google Play services, Google sign-in and authorisation, ML Kit document scanning and text recognition, Google Play Billing and Google Play's in-app update service. Google states that ML Kit processes documents, images and text on the device, while it may collect performance and usage metrics. Sign-in, authorisation, purchases, model downloads and update checks involve network requests to Google under Google's privacy terms. LocalScan contains no advertising SDK and no developer-run analytics or crash reporting.

14. Support

An optional support export includes app and Android version, device make and model, a random support identifier, library counts, operation timestamps, broad error categories and connection and setting flags. It omits document contents, filenames, account addresses, tokens and detailed file paths, and is shared with us only if you send it. If you email support we receive your address, message and anything you attach. Support correspondence is kept only as long as needed to handle the request, resolve disputes and meet legal obligations.

15. App lock

The optional app lock uses Android's biometric or screen-lock prompt. LocalScan receives only the result, never your fingerprint, face or screen-lock secret. It protects the app's screens, not exported, shared or Drive copies.

16. Your rights and requests

You can export or delete your documents, turn backup off, disconnect Drive, revoke LocalScan's Google access and delete your LocalScan account. You can also ask us for access to, correction or deletion of personal information we hold, withdraw consent, or raise a grievance, by emailing info@kshanera.com. We may ask for proportionate verification and will respond within the period required by applicable law, including India's Digital Personal Data Protection Act, 2023. We cannot access or recover documents held only on your device.

17. Security

LocalScan relies on Android app isolation, Google's authorisation and HTTPS for all network transfers. Service backups are encrypted. No service is completely secure; protect your device and Google account and keep independent copies of important records.

18. Children

LocalScan is intended for adults aged 18 and above and is not for children. Contact info@kshanera.com if you believe a child has provided personal information to us, so we can address it.

19. Changes and contact

We will publish a dated version when this policy changes and explain material changes in the app before they apply. Privacy and grievance contact: info@kshanera.com, Momentra Living Private Limited, Pune, Maharashtra, India.

Third-party references

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